November 15, 2023 Regular Meeting

Call to Order

President Stephanie Guerrero called the November meeting to order at 6:00 p.m.  Board members present were: Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.

Administration

Also present: Superintendent Bob Meadows, Sangamon Valley High School Principal Jonathan Field, Sangamon Valley Middle School Principal Jonathan Downing, and Sangamon Valley Primary Principal Hilda Rice.

Pledge to the Flag

Mr. Meadows led the group in the Pledge of Allegiance.

Visitors

President Stephanie Guerrero recognized and welcomed the visitors.  Visitors present were Gretchen Cromwell and Dave Fleming.

Mr. Fleming addressed the Board regarding the athletic cooperatives.

Executive Session

Jeff Stahl moved and Matt Wood seconded the motion to enter closed session at 6:21 p.m. for the reasons stated on the agenda. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Closed Session Adjournment

Matt Wood moved and Josh Hilbert seconded the motion to re-enter open session at 6:45 p.m.  Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Closed Session Minutes

Lori Campbell moved and Josh Hilbert seconded the motion to accept the closed session minutes as read in closed session.  Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Resignation

Matt Wood moved and Jessica Browning seconded the motion to accept the resignation of Chris Highley as a paid HS Assistant Boys Football Coach effective immediately. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Employment

Martha Leeper moved and Jessica Campbell seconded the motion to employ Alisha Johnston as an At-Will, District Bookkeeper effective upon the employment of a H.S. Secretary. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Employment

Jeff Stahl moved and Josh Hilbert seconded the motion to employ Crystal Lappe as MS Assistant Boys Basketball Coach for the 2023-2024 school year. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Employment

Matt Wood moved and Stephanie Guerrero seconded the motion to employ Dakota Floyd as HS Assistant Girls Basketball Coach for the 2023-2024 school year. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

HS Chess Sponsor

Josh Hilbert moved and Jessica Browning seconded the motion to approve the Sangamon Valley Education Association’s proposal to add HS Chess Sponsor to the extracurricular stipend list at 3% of the base salary.  Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Consent Agenda

Martha Leeper moved and Matt Wood seconded the motion to approve the consent agenda as presented.  Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Curriculum Director’s Report

Building Updates were presented to the Board by building principals Mrs. Rice, Mr. Downing, and Dr. Field. Dr. Field discussed the ISBE Summative Designations.

Superintendent’s Report

Mr. Meadows discussed the following items with the Board.

• ISBE School Maintenance Grant

• HS Door Replacement

• Minivan and DE Car Replacement

• Meeting date for Press Update #113

• Certificate of Deposit with Scott State Bank

Tax Levy

Martha Leeper moved and Jeff Stahl seconded the motion to adopt the Tax Levy for 2023 payable in 2024. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Tax Levy Resolution

Jessica Browning moved and Josh Hilbert seconded the motion to adopt the resolution abating the taxes levied in 2023 for the year 2024 to pay debt services on the General Obligation School Bonds (Alternate Revenue Source, Series 2019B), of Community Unit School District Number 9, located in Macon, Sangamon, and Christian Counties, Illinois. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

District Bookkeeper

Josh Hilbert moved and Martha Leeper seconded the motion to approve the updated District Bookkeeper Job Description as presented.  All voted in favor.  Motion carried.

Pre-K/Head Start

Jeff Stahl moved and Lori Campbell seconded the motion to adopt the Memorandum of Understanding between the Anna Waters Head Start program and the Sangamon Valley Pre-K program as required by the Head Start Act of 2007 and the Early Childhood Block Grant for the 2023-2024 school year. All voted in favor. Motion carried.

Superintendent

Lori Campbell moved and Martha Leeper seconded the motion to hire Dr Jonathan Field as the Superintendent for Sangamon Valley School District #9 as per the agreed upon three (3) year contract effective July 1, 2024. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

HS Doors

Josh Hilbert moved and Stephanie Guerrero seconded the motion to approve the bid from United Glass to replace four doors and hardware at the HS for the amount of $12,839. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Bus Lease

Martha Leeper moved and Jessica Browning seconded the motion to approve the school bus lease with Midwest Transit Equipment for the 2024-2025, 2025-2026, and 2026-2027 school years at a total cost of $1,418,130. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Basketball Uniforms

Jessica Browning moved and Josh Hilbert seconded the motion to approve the purchase of HS Girls Basketball uniforms from Boombah for the amount of $4,214.80.  Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Certificate of Deposit

Martha Leeper moved and Lori Campbell seconded the motion to approve the purchase of a six (6) month Certificate of Deposit with Scott State Bank in the amount of $1,000,000 using funds from the Education Funds reserves. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Certificate of Deposit

Jessica Browning moved and Stephanie Guerrero seconded the motion to approve the purchase of a twelve (12) month Certificate of Deposit with Scott State Bank in the amount of $1,000,000 using funds from the Working Cash Fund reserves. Roll Call vote: Ayes-Jessica Browning, Lori Campbell, Stephanie Guerrero, Josh Hilbert, Martha Leeper, Jeff Stahl, and Matt Wood.  All voted in favor.  Motion carried.

Baseball Field Entrance

Josh Hilbert moved and Jessica Browning seconded the motion to approve the removal of the HS baseball field fence (outfield) from the north end of the west dugout to the gate on the northeast side of the field, lights, and scoreboard. All voted in favor. Motion carried.

Press Policy Update #113 meeting will be held on December 13, 2023 at 5:30pm. Dinner will be provided.

Next regular meeting is scheduled for December 13, 2023 at 6:30 p.m.  This is a week early due to Christmas break.

Adjournment

Matt Wood moved and Jeff Stahl seconded the motion that the meeting be adjourned at 7:44 p.m. All voted in favor. Motion carried.